Secretary

The Secretary is the backbone of the Society’s administration, ensuring smooth communication and accurate record-keeping.

Key Responsibilities:

• Meeting Records: Accurately record minutes for all meetings.

• Correspondence: Manage incoming and outgoing communications.

• Administrative Support: Carry out secretarial duties as directed by the President or members.

• Member Notifications: Notify all members of Special and Annual General Meetings.

• Policy Documentation: Copy and record any motions or resolutions that may be interpreted as policy for future reference.

• Membership Database: Maintain and keep an up-to-date membership database.

• Archival Management: Collect and organize archival material such as press clippings, programs, posters, and photos in conjunction with the Communications Officer.

This role is essential for keeping the Society organized and preserving its history.